Posts Tagged ‘follow-up’

How to leave a voicemail while cold-calling or making follow-up calls.

Sunday, December 19th, 2010

As most of you know, I still believe in cold-calling.  That’s because it still works!

How to leave a voicemail for cold-calling or follow-up calls

The phone is still your friend.

Sure I’ve had people tell me it’s old-school. But I don’t care.  Again… it works.  It’s not as good as “warm calling”.  And it’s not as good as a referral.  But if you’ve got something good to sell and you make 100 calls in a day, I guarantee you’ll find at least one interested person at the other end of the line.  That is… if you do it right.

So, if you decide to heed my advice and make some cold-calls, you ought to think about a strategy for your voicemail messages.  Don’t be a coward that makes 100 calls, gets 100 voicemails and leaves no messages.

Instead, plan out your voicemail message carefully.  Think of it as a 15-second radio spot.

Here are three things to consider as you create your script:

1- Don’t be too “salesy”. This is your first call (or second if it’s a follow-up call).  Don’t attempt to make the sale in your voicemail message.  It simply won’t happen.

2- Be positive, energized and enthusiastic. Make sure you sound like someone who has their act together.  Rehearse your message.  Don’t wing it!  No one will want to call back a person who sounds terrified.

3- Practice by leaving yourself a message. That’s right.  Call your own voicemail and lay down your script.  Is your speech clear?  Do you sound friendly?  Do you like the person you are hearing?  If not, re-write the script, rehearse your delivery and do it again until you are satisfied.

4- Include benefit statements that focus on relieving pain. Let’s not forget pain.  Remember, you can’t sell anything to anyone who doesn’t have pain. So be sure to focus like a laser on the most frequent pain-point your prospects experience.  Then be sure to mention that your firm can fix that problem.

5- Speak clearly and include all the appropriate response information. I can’t tell you how many times I have received a call from a salesperson that sounds compelling.  But- at the end of the message- I can’t make out their return phone number.  The dopey salesperson said it too fast.  I recommend you slow down at this point of the message.  Clearly articulate the phone number they should call.   Also, you might want to include your email address.  That way, they can email you to engage or to tell you to go away.  Either response is a good one.  Remember, I like to count “no’s”.

How to avoid screwing up your leads!

Wednesday, May 12th, 2010

Ok.  I know someone will tell me that I should be more professional and should have titled this post something gentle like “Ways to improve lead conversion.”  But this concept needs an attention-getter.

Too many times my firm has been tasked with generating leads only to see them get pushed to the corner without proper attention.  To me a lead is gold.  It’s an opportunity to build a new relationship with a new prospect.  For one of my clients, a new client could mean hundreds of thousands of dollars (if not millions of dollars) in revenue over the potential multi-year duration of the relationship.  So what could be more important than jumping on new leads?

Nothing!

In fact, did you know that 13% of all inquiries buy in the category they inquired about within the first 90 days?  And 19% buy within 180 days.  Overall, 45% of all inquiries will buy within 12 months.  If you attend to your leads, you should be able to sell a good percentage of that 45%.  And for most businesses, that means tons of repeat business, growth and profits.

So here’s how to avoid screwing up.

1- Make sure everyone (telemarketing, customer service, fulfillment, the receptionist and especially the sales staff) knows about the lead generation effort.

2- Discuss what you expect to occur once a lead comes in.  Will letters be written?  Mailed?  Will brochures be mailed?  Will sales people call to qualify the leads?  Emails be sent?  How should the receptionist treat the newcomers?  To whom will she transfer the calls?

3- Execute the plan!  Why go through so much trouble and expense to generate leads only to drop the ball once the prospect has raised his or her had screaming “I might want to buy from you!!”?

4- Review what you did.  Did everything go smoothly?  Did the brochures get out?  Did the sales team make the calls?  Send out emails?  Set appointments?  Make sales?!?

5- Results?  How many leads turned into appointments?  How many appointments turned into proposals?  How many proposals turned into sales?  How many sales yielded repeat sales?  Measure it so you can improve everything next time.

Now back to my headline…

I’ve seen so many lead generation effort fall flat on the follow-up.  I know you’re probably thinking that’s nuts.  But time and time again, organizations get overwhelmed with day-to-day problems that it becomes hard to focus on the fresh meat.  Don’t let your next marketing campaign suffer a similar fate.